MS Word

Tech’ top tips – #39. Head(ing)s we all win!

Ian Pettit

This tip is provided by the Centre for Enhancing Learning through Technology (CELT). The images in this post will expand when clicked.

When writing using Microsoft Word it is useful to use the Heading Styles to ensure our documents remain as accessible as possible.

The Heading Styles in MS Word

To our eyes, formatting headings and sub-headings using just the font size/colour, bold and underline functions may look ok but to the computer these cosmetic changes mean nothing. By using the built in Headings Styles, we ensure that our headings are preserved for those reading our documents in different formats (on the web or as .pdf). More importantly accessibility technology such as screen readers will translate our headings properly and our documents will be more accessible.

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Sukhtinder

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Tech’ top tips – #21. Immersing yourself in Office 365

Ian Pettit

This tip is provided by the Centre for Enhancing Learning through Technology (CELT).

The Immersive View buttonWhen opening documents in Office 365, take advantage of the Immersive Reader tool. In this view, Office will read text to you, provide tools to make reading easier and display pictures that help with understanding.

Immersive Reader also has functions that highlight different types of words. For example; we can tell Immersive Reader to highlight all nouns in a sentence or all adjectives.

To use Immersive Reader in Word Online click on View followed by Immersive View.

Immersive Reader with Line Focus and Verbs highlighted

 

Tech’ top tips – #20. MS Word tip – Add a landscape page

Sukhtinder

This tip is provided by the Centre for Enhancing Learning through Technology (CELT).MS word decoration picture

You have a MS Word document and you need to add some information or data that won’t ‘fit’ in the ‘portrait page layout in your long document. You can insert this content in the landscape layout keeping all you other page layouts as portrait. Follow the simple steps below to do this!

  1. First to help you see ‘markers’ in your pages, under the Home tab select ‘Show/Hide paragraph marks’ button  – this will help you view any ‘section breaks’ in your document.
 Show/Hide paragraph markers
2. Scroll to the end of the page where you want the next page to be portrait (so if page 12 is to be landscape, go to the end of page 11.

3. Click the ‘Layout‘ in the ribbon and then select ‘Breaks‘

4. From the ‘Breaks’ drop-down menu select ‘Next Page’ – you will be able to view the marker ‘:::::: Section Break (Next Page):::::’ at the end of a page.

5. Repeat step 4 so that you have a blank page. This ensures that a landscape page is added and that the next page layout retain as portrait.

6. In the Layout ribbon select ‘Orientation‘ and choose ‘Landscape‘.

7. Add/Insert your content in the Landscape page.

Remember you always have the ‘Undo’ button if it’s not quite right!

Save your document when you’re happy with it!

 Layouts Breaks